Now accepting Q4 2026 engagements
Hawk runs the recurring accounting work every property management company depends on.
Schedule a Consultation →Property management companies run accounting on two distinct sets of books: the properties under management, and the company itself. Hawk runs either one, or both as a single managed engagement.
The accounting function for the properties under management. Sometimes called trust bookkeeping.
The accounting function for the property management company itself.
Both, run by the same team as a single engagement.
Property management bookkeeping is the operational core of the business. Trust accounts have to reconcile to the penny, owner statements have to sit on numbers that tie out, move-outs have to close cleanly, and Section 8 receipts and RUBS allocations have to be posted correctly the first time. This is the part of the business that owners watch most closely, and the part that gets scrutinized when a portfolio changes hands.
Hawk runs this function as a managed engagement. Accountants who specialize in property management handle the work day to day, and the function is governed and verified end to end so errors get caught before they compound.
Property management bookkeeping runs at three service levels, from monthly essentials to a fully managed function with a dedicated team. The scope of each is in the pricing below.
The property management company has its own books, separate from the properties it manages. The corporate side covers vendor bills, software subscriptions, management-fee income, and owner distributions, and it's the function most operators treat as an afterthought until year-end forces a closer look.
Hawk runs corporate bookkeeping with the same rigor as the trust side: same accountants, same governance, current numbers when the business needs them.
Full Scope is Property Management and Corporate Bookkeeping run by the same accountants as a single managed engagement, with one accountable partner across both sets of books and no handoff between them. This is what most operators move to once they've seen the model work.
Property management bookkeeping comes at three service levels. All three run as a managed, governed engagement, and the tier sets how much of the function Hawk runs, and how often. Every engagement starts with a free assessment, so you see exactly where the books stand before either side commits. Engagements run month to month, with no long-term contract.
For lean operators who want the essentials handled right.
For growing portfolios that need the full ongoing function.
For operators at scale who need a dedicated team across the full property lifecycle, from onboarding to closeout.
Transaction categorization, bank and credit card reconciliations, and financial reporting. Add to any tier, or run on its own. Full Scope is any PM tier plus Corporate Bookkeeping, run by one team.
*HOA & community association accounting is available on any engagement. Volume discounts apply for larger portfolios; the per-unit rate comes down as the portfolio grows. Final pricing depends on what the business runs: reconciliation cadence, in-house maintenance accounting, custom reporting, and other client-specific factors. Discrepancies that surface while Hawk is running the books are part of the engagement; prior-period cleanup is scoped separately as its own project.
Hawk starts every engagement with a free four-point assessment on the current books: bank reconciliation, trust account balance, aging issues, and balance sheet discrepancies. The assessment takes twenty to thirty minutes, and we share what we find in a short written report and walk through it together on a call. There's no commitment either way, and it's the cleanest way to see what the books are saying.
Book a consultation to talk through your books and how Hawk would run them. Every engagement begins with the free assessment, and we'll walk you through what we find.